What Types of Documents Can You Send Through an Online Fax Service?

The Ultimate Guide to Faxing Documents Online

These days, hackers are ever more cunning, and our personal data is increasingly at risk. Think about it, sending documents via text or email might seem convenient, but it opens the door for hackers to swoop in and compromise our data. That's why online fax usage is on the rise, it offers a more secure and convenient way of sending information. So, if you're wondering how to keep your personal information safe, look no further than online faxing.

In 2024, using clunky fax machines and endless paper trails is slowly going away and today, online faxing with services like Faxaroo, is the way to go. It's quick, it's efficient, and most importantly, it's secure. With just a few clicks, you can send your documents from the comfort of your computer, tablet or smartphone, without ever having to worry about them falling into the wrong hands.

And speaking of documents, let's dive into the types of everyday files people are faxing online.  From financial forms to insurance claims, online faxing has got you covered. 


Types of Documents Faxed Online

1. Faxing Home Loan Documents to a Lender

With housing loan commitments at historic highs, signing numerous documents is inevitable.

Online faxing simplifies this process by eliminating the need for printing, signing, and scanning. Faxaroo facilitates seamless transmission, saving time and effort.


2. Casting an Overseas Vote Through Online Fax

In an increasingly globalized world, millions live abroad and are required to vote.

Faxaroo offers a convenient solution, allowing expatriates to cast their votes hassle-free without locating physical fax machines.


3. Faxing Confidential Documents to the Government

Government agencies often mandate faxing for confidential documents.

Online fax services like Faxaroo expedite the process, enabling secure transmission of employment forms, financial statements, medical reports, and more. Some of these forms are:

  • Employment forms,
  • Financial statements,
  • Proof of study,
  • Medical reports,
  • Accommodation documents such as rent certificates, or
  • Legal letters and documents


4. Registering Your Pet Through Online Fax

Pet registration traditionally involves paperwork and mailing.

Faxaroo simplifies this by allowing pet owners to submit registration forms online, ensuring swift processing by local councils.


5. Submitting Insurance Claims and Documentation

When filing insurance claims, timely submission of paperwork is crucial.

Online fax services offer a convenient way to transmit insurance-related documents such as claim forms, receipts, and medical reports directly to insurance providers, expediting the claims process.

Learn more here


6. Sending Legal Contracts and Agreements

Legal transactions often require the exchange of signed contracts and agreements.

Online faxing ensures the swift and secure transmission of legal documents, including contracts, lease agreements, and legal notices, facilitating seamless communication between parties. Not only that, faxing online remains to be legally binding in the US.


7. Transmitting Medical Records and Prescriptions

Healthcare providers frequently need access to patient records and prescriptions for accurate diagnosis and treatment.

Online fax services enable the transmission of medical documents, including patient records, test results, and prescriptions, ensuring healthcare professionals have timely access to essential information.


8. Processing Financial Documents for Business Transactions

Businesses regularly engage in financial transactions that need the exchange of documents such as invoices, purchase orders, and receipts.

Online faxing streamlines the transfer of financial documents, enabling businesses to send and receive critical paperwork related to transactions, payments, and accounting processes.


9. Sharing Academic Transcripts and Enrollment Forms

Educational institutions often require students to submit academic transcripts, enrollment forms, and other administrative documents.

Online fax services offer a convenient way for students to transmit academic records and enrollment paperwork to universities and colleges, ensuring timely processing of admissions and registrations.


10. Faxing Passport

When applying for passports or visa processing, the submission of passport copies is often required.

Online faxing with Faxaroo provides a secure method for individuals to transmit passport copies to relevant authorities for verification purposes.


11. Faxing Driver's License

Similarly, for various administrative processes or identity verifications, faxing copies of driver's licenses may be necessary.

Online faxing with Faxaroo facilitates the transmission of driver's license copies securely and efficiently.


12. Faxing Birth Certificate

Birth certificates are essential for various official procedures, including applications for government services or legal matters.

Online fax services, like Faxaroo, offer a convenient way to transmit copies of birth certificates, ensuring quick and reliable delivery to the required entities.


13. Faxing Death Certificate

In cases involving legal matters or estate management, faxing copies of death certificates may be required.

Online faxing like Faxaroo enables the secure transmission of death certificate copies to relevant parties, facilitating necessary procedures with ease.


14. Faxing Verified Proof of Identity Documents

Identity verification processes often require the submission of verified proof of identity documents, such as government-issued IDs or other official documents.

Online faxing with Faxaroo provides a reliable method for individuals to transmit copies of verified proof of identity documents securely, meeting the requirements of various institutions and organizations.


15. Sending a Fax to EDD California 

You can fax the following to EDD California with Faxaroo

  • Unemployment Form  
  • Labor Market Information  
  • Comments, Suggestions, and/or Complaints

Learn more about what you can fax to EDD California


16. Faxing the DSHS  

You can send the following to DSHS Washington online via Faxaroo

  • Application for Cash or Food Assistance (Form 14-001)
  • Child Care Subsidy Program Application (Form 14-417)
  • Other Forms and Applications

Learn more about what you can fax to DSHS Washington


17. Sending a Fax to Texas Health and Human Services

You can send the following forms to Texas Health and Human Services via online fax with Faxaroo

  • Form 0702 for TxHmL and HCS    
  • Open Records Request  
  • Civil Rights Office Concerns  
  • Texas benefits and other forms

Learn more about what you can fax to Texas Health and Human Services


18. Sending a Fax to the BMV

You can send fax messages, documents and applications to BMV Indiana, Ohio and Maine. You can learn more about what you can fax online to the BMV here.


19. Sending a Fax to the DMV

You can fax various documents to the Department of Motor Vehicles (DMV), including applications for driver's licenses, vehicle registration forms, insurance documents, and requests for license plate changes or renewals.  

Learn more about what you can fax to the DMV


22. Sending a Fax to TD Ameritrade

TD Ameritrade offers investing and trading services to a vast client base nationwide, covering investment guidance, retirement planning, managed accounts, and tools. If you're a customer or considering transferring your account, you can reach out to them via online fax with Faxaroo.

Learn more about what you can fax to TD Ameritrade


23. Sending your Fax Forms to the IRS

Here’s a list of all the forms you can fax to the IRS with online fax services such as Faxaroo

  • IRS Form 8918 - Material Advisor Disclosure Statement
  • IRS Form 8806 - Information Return for Acquisition of Control or Substantial Change in Capital Structure
  • IRS Form 8023 - Initial Election Statement for a Section 338(h)(10) Election
  • IRS Form 8886 - Reportable Transaction Disclosure Statement
  • IRS Form 2553 - Election by a Small Business Corporation
  • IRS Form 637 - Application for Registration (for certain excise tax activities)
  • IRS Form 8962 - Premium Tax Credit
  • IRS Form SS-4 - Application for Employer Identification Number (EIN)
  • IRS Form 1040 - U.S. Individual Income Tax Return
  • IRS Form 2848 - Power of Attorney and Declaration of Representative
  • IRS Form 8809 - Application for Extension of Time to File Information Returns
  • IRS Form 3115 - Application for Change in Accounting Method
  • IRS Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual
  • IRS Form 8850 - Pre-Screening Notice and Certification Request for the Work Opportunity Credit
  • IRS Form 8505 - Request for Waiver From Filing Information Returns Electronically

Learn about all these forms and how you can fax them here


24. Sending your Form 2848 to the IRS Securely via Fax

IRS Form 2848 authorizes someone to represent you before the IRS in tax matters, granting them the authority to handle tasks like tax filing and financial or healthcare decisions if you're unable to. You can fax this form online using Faxaroo.

Learn more about IRS Form 2848


25. Faxing Form 8023 to the IRS  

IRS is accepting taxpayer’s completed Form 8023, Elections Under Section 338 for Corporations Making Qualified Stock Purchases via fax. Form 8023, as defined by the IRS, is required to make elections under section 338 for a corporation (the “target” corporation) if the purchasing corporation has made a qualified stock purchase (QSP) of the target corporation. You can fax this form online using Faxaroo.

Learn more about IRS form 8023


26. Faxing Your Form 8802 to the IRS

If you are currently residing abroad but still a U.S. resident, and whether you’re working or studying overseas, if you seek income tax treaty or other tax benefits, proof of U.S. residency is necessary. Obtain a U.S. residency certificate by filling out and submitting IRS Form 8802. You can send this by faxing your completed form online via Faxaroo.  

Learn more about Form 8802


27. Faxing to apply for EIN Number

As defined by the IRS, an Employer Identification Number (EIN), also known as a Federal Tax Identification Number, is used to identify a business entity. This identification is required if a business is operating with employees and plans to pay tax within the United States. You’ll need to apply for your EIN number early enough to ensure you have it before the tax return deadline.  You can apply for this by submitting IRS Form SS-4.  The easiest way to do it is by faxing it online using Faxaroo.  

Learn more about it here


28. Sending a Fax to Social Security

The United States Social Security Administration (SSA), commonly known as Social Security, oversees vital government-related services such as issuing social security cards, Medicare, disability, retirement, or supplemental security income benefits. When applying for these benefits, you may need to fax documents to Social Security, regardless of your location in the U.S.ex

Faxaroo offers a convenient online portal for securely and swiftly faxing your documents to Social Security.

Learn more about how to fax to Social Security 


Send Your Documents Securely with Faxaroo

These days, scams and data theft are lurking around every corner, making it a real challenge to keep your information safe. So, here's what you can do; use online fax services like Faxaroo. Plus, aside from avoiding data theft risks, it speeds up the whole process. Whether it's financial forms, government paperwork, or insurance claims, Faxaroo ensures your documents reach their destination on time, giving you the peace of mind you need.

Secure. Reliable. Easy-to-use.