How to Fax Without a Fax Machine

These days, fax machines are seen as obsolete technology by many. However, they still remain a vital communications tool for businesses not just in the U.S. but around the world. Although their usage has dropped since its peak in the 1990s, there are still millions of fax machines in use in businesses and homes everywhere.

Many local stores offer fax machine services for the community, including FedEx, Office Depot, UPS and Staples. However, to send a fax via these stores, you need to visit them in-person during opening hours which may be in inconvenience for many. Fax machines are also error prone, costly, unsecure and inefficient. So, if you need to send a fax without a fax machine, where do you go?

To send a fax without a fax machine, you need to send the fax online. To do so, you need to find a secure, simple, fast and cost-effective online fax service that you can trust to send your sensitive data through. Look no further than Faxaroo for your online faxing needs  Faxaroo lets you send a fax anywhere at anytime through its online, secure self-service portal.  

In this blog, we’ll go through why we still fax, the benefits of using an online fax service instead of a fax machine and how to fax without a fax machine via Faxaroo. 


Why do We Still Fax?

Fax machines are familiar and easy to use.

Due to the fax machine being over nearly 60 years old, many people already know how to use a fax machine. Due to this, organizations may be reluctant to change and shift to new digital technologies for communications due to its familiarity and ease of use.  

However, fax machines have been a major hinderance on vital communications during the COVID-19 outbreak due to their immobility. This is especially the case in Japan where fax machines reign supreme with nearly every government department, Japanese company and more than one-third of homes still relying on fax machines.

Organizations in regulated industries encourage faxing

Many organizations in regulated industries rely on fax machines to send sensitive data. This includes Government organizations, financial institutions, legal businesses and the healthcare sector. With fax machines embedded as a secure and trusted method to send confidential information, it’s difficult for organizations to transition to more secure and interoperable online alternatives. 

Faxing is more secure than email

You may think that the best way to ditch the fax machine would be to replace it with email. Although email is an effective means of communication, its security flaws and vulnerabilities mean sending sensitive data (such as patient files) is not a compliant and regulated method. Email remains one of the major forms of cyber-attacks and information loss around the world. 

Online Fax Service vs Fax Machine Comparison

We’ve compiled a breakdown comparison on the benefits of an online fax service versus a physical fax machine, based on factors that are important when searching for a way to send a fax.




Physical fax machine  


Online fax service  


Send faxes to any fax machine.  






Send faxes to any fax service.  






Environmentally friendly – no more fax machine, paper, toner, breakdowns or maintenance.  






Fast – no more busy signals when sending faxes   






Versatile platform – fax from any device with an internet connection.  






Use remotely – at home, at the office or while on-the-go.  






No more standing over the fax machine – send faxes within minutes.  






Secure – sent faxes are encrypted and processes via TLS and automatically deleted as soon as they’re sent.  






Multiple formats – send documents as PDF, PNG, GIF or JPEG.  






Verification – receive an email verification when the fax has been successfully sent.  






Cost-effective – only pay per page sent with no added fees   






International reach – send faxes to fax numbers across the U.S. and to Australia, Japan, Canada and Germany.  


Only if international calling capabilities are enabled  




How to Fax Without a Fax Machine in 3 Easy Steps

Sending a fax online is easy with Faxaroo.

1. Upload your fax document to Faxaroo’s self-service portal by selecting the document from your device or using our easy drop and drag feature. Faxaroo allows for files up to 10mb and 500 pages. Due to its multiple file compatibility, you can easily take a photo of your document with your mobile device and upload the image straight to the self-service portal.


2. From the drop-down menu, select the country you wish to send a fax to and enter the recipient’s fax number. Be sure to include the area code followed by the fax number to ensure the fax is sent successfully. Faxaroo makes it easy to send a fax internationally.


3.Select your payment method. Once you’ve entered the recipient’s fax number, the final step is to confirm payment. Faxaroo accepts payment via Visa or Mastercard. You’ll only be charged per page sent.  Faxaroo’s competitive pay-as-you-go pricing means you’ll find no better alternative. Pay just USD $2 for the first page and USD $1.50 for each additional page for faxes sent to fax numbers within the USA, and USD $2 for the first page and USD $1.50 for faxes sent to fax numbers outside of the USA.


Once you’ve entered your payment details, hit send and we’ll take care of the rest. You’ll receive an automated email confirmation once your fax has been sent successfully.


Send a Fax Without a Fax Machine Today

If you don’t have a fax machine and need a fast, simple and secure way to send a fax, Faxaroo has you covered. Send your fax online now.


Secure. Reliable. Easy-to-use.